SODHA texts and policies
Here you will find a list of all the key texts that lay out the workings of SODHA.
This text is a formal declaration of SODHA’s raison d’être and purposes.
Terms of Service
This text describes the services offered by SODHA to its users and explains the conditions under which these services are provided. Users are asked to read and approve our terms of service when they sign up on the SODHA platform.
Data Protection Statement
This text, which is based on the State Archives’ general data protection statement, provides the legal framework in which users are asked to provide personal information when they log in on the SODHA platform and make use of its features. It goes over the information that users entrust to SODHA and explains what steps and measures are in place to ensure that this information is safely processed and retained by SODHA.
In compliance with the requirements of the European Union’s General Data Protection Regulation (GPDR), this text expands on the SODHA Data Protection Statement by preemptively answering questions about the processing of personal information provided by SODHA users.
This contract must be read and approved by users when, after creating a new dataset on the SODHA platform, they click on the Submit for Review button. It details under what terms SODHA receives and authorizes publication of the data.
Access and Reuse Policy
This text explains under what specific conditions SODHA promotes reuse of research data by publishing data collections / datasets online.
Dataset Publishing Policy
This policy is meant to provide depositors with a quick and clear overview of SODHA’s publication criteria by drawing on the most relevant aspects in the preceding texts regarding publication of submitted datasets. It also details how the publication procedure unfolds and lays out a few metadata formatting rules.
File Formats Recommended by SODHA
This is a short list of file formats that are recommended to ensure data interoperability as well as long-term preservation of research data.
Dataset Version Management Policy
This policy explains how SODHA manages dataset versions, which becomes relevant when changes are made to a dataset that was published at least once, which leads to the creation of a new version.